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Public Sector
Pressure on public sector finances is unprecedented. Budget cuts have been in place since 2010 yet the delivery of vital public services has had to continue as normal. Public sector organisations are expected to provide the best mix of quality and effectiveness for the least outlay.

The spotlight has shone on Procurement to provide savings and value for money and ensure that the goods and services delivered – ranging from adult care services to large infrastructure projects such as HS2 – ultimately enhance the wellbeing of UK residents. It’s also incumbent on Procurement functions to find new ways of extracting revenue.

These requirements must be met under both a government commitment to spend 30% of budget with SME suppliers, and the Official Journal of the European Union (OJEU) regulations, which require the public sector to ensure complete transparency and a non-discriminatory approach to the supplier market.

Brexit negotiations are set to cast a shadow of uncertainty over what public procurement under the OJEU will look like in the future. Until we gain some clarity, public sector Procurement functions are expected to face further ongoing challenges of attracting talent and improving post-contract supplier management.

Efficio certainly gave us outstanding category expertise and capability in best-practice procurement process. However, the real value it added was the extent to which it engaged with the business and consistently came up with practical, workable solutions that met and often exceeded our needs.

Stuart Jose, Head of Regional Procurement, South West Police

Robust commissioning strategies

Efficio’s in-depth knowledge of such regulations means we can give public sector clients the deep strategic focus needed to develop an initial commissioning strategy, which will set the agenda for the execution of the tender and the delivery of results.

This understanding also allows us to tailor our approach to clients’ unique goals and circumstances, working with private sector clients who are subject to public sector procurement rules. We have supported Network Rail in the implementation of its five-year projected spend on rail infrastructure and maintenance. Our five-year project to run Thames Water’s procurement function has resulted in improved capability and increased savings. 

Thinking differently

Efficio’s work with UK public sector bodies includes:

  • ministerial and non-ministerial central government departments
  • local authorities
  • NHS
  • education establishments
  • emergency services

We provide support in all aspects of public procurement and supply chain operations – organisational design to implement shared services, tendering and negotiation, post-contract supplier performance management and commercial management and cost control.

We supported the design of a shared Procurement organisation across the tri-borough councils of the Royal Borough of Kensington and Chelsea, City of Westminster and the London Borough of Hammersmith and Fulham. We implemented a Procurement shared service centre across four police forces – Dorset, Devon and Cornwall, Wiltshire and Gloucestershire – with strategic sourcing support. Both projects have delivered around 15% of procurement savings.

The thing that impressed me most about the Efficio team was their willingness to roll their sleeves up and get their hands dirty. They had a real desire to understand how we worked. They never took answers at face value and always challenged us to think about how we could do things better. Efficio has helped us achieve more than we probably thought we could.

Sandy Goscomb, Project Sponsor and Director of Finance and Resources, Devon and Cornwall Police

Legacies

Efficio thinks differently from traditional cost consultancies, adding value to infrastructure and deploying better tools and technology. Our innovative contracting and tendering models are supported by eFlow, Efficio’s cutting-edge Procurement and post-contract management technology. Clients have visibility over the entire supply chain and can optimise value across it.

We recognise and understand the sensitivities around external consultants in the public sector. Our priority is upskilling and developing public sector procurement professionals to ensure they are able to continue demonstrating best-practice procurement long after we have gone.

Our fees are linked to objectives, offering a balance of risk and reward. This makes it easier for public sector procurement professionals to choose an external consultant and ultimately results in better value for money.

Top tips for managing temporary labour spend
Guide
Top tips for managing temporary labour spend

Managed service providers, KPIs and reviews of perks and wages can all help to mitigate the potential challenges of having a large temporary workforce.

Expectations from Procurement are increasing
Opinion
Expectations from Procurement are increasing

Don’t wait until the new financial year to kick off your savings delivery program. Instead, ensure that your strategy setting & category planning processes can adapt to the continuously changing external environment while you track every penny you save.

What does Brexit mean for CPOs?
Opinion
What does Brexit mean for CPOs?

In an article written for Supply Management, Jose Oliveira, Principal at Efficio shares his views on what Brexit means for Chief Procurement Officers.

Three quick wins for new Chief Procurement Officers
Guide
Three quick wins for new Chief Procurement Officers

Succeed in your first 100 days as a CPO by engaging with all parts of the wider business.

Delivering bottom line value to front-line policing at South West Police
Case study
Delivering bottom line value to front-line policing at South West Police

South West Police wanted to combine the Procurement functions of four individual police forces to deliver savings and free up more funds for operational policing. But any savings had to be achieved without compromising front-line service delivery.