Position
Operations and HR Coordinator
CN, Shanghai
- Permanent
- Business Services
- Human Resources
At Efficio, we're not just a consulting firm; we're a team of dedicated experts committed to transforming procurement and supply chain functions. Our mission is to drive sustainable, measurable value for our clients through innovative solutions and deep industry insights. Join us and be part of a dynamic environment where your skills and ideas make a real impact.
Efficio is the world’s largest specialist procurement and supply chain consultancy, with offices across Europe, North America, and the Middle East. We’re a diverse team of over 1,400 individuals, representing more than 60 different nationalities and speaking 40+ languages – and we’re continuing to grow rapidly!
We are excited to be opening our first office in Shanghai, marking a major milestone in Efficio’s global growth. This new office will build on our strong international footprint and support our expanding client base across China and the wider Asia-Pacific region. We already have experienced Efficio consultants relocating internally to China, creating a strong foundation and ensuring close connection to our global expertise, culture, and ways of working.
The Shanghai office will be highly international, combining local talent with colleagues from across Europe, North America, and the Middle East. As part of this launch, we are now hiring an Operations and HR Coordinator, offering a unique opportunity to join Efficio at an early stage of its China journey and play a meaningful role in shaping the office, its culture, and its growth.
Wen wir suchen:
Responsibilities:
Operations and office management:
• Overseeing the office space, forming good working relationships with suppliers, initiating trust and cohesion
• Supporting with the search for new office space as we grow; working with property brokers, business service offices and landlords – strong negotiation skills
• Office/building relationship management
• Liaise with IT and inventory management
• Organise events both externally (universities etc.) and internally (e.g. socials, dinners, end of month event) to ensure the Efficio culture and values are embodied
HR Support:
• Support with onboarding of new joiners
• Support the payroll process and coordinate it with the external provider. •Provide language and cultural bridge between China team and global teams
•Ensure smoother coordination with local vendors, platforms and authorities
•Maintain employee records in local systems as well as global HR system
•Support administration of social insurance and housing fund
•Assist with benefits enrolment, changes and employee questions
•Assist with maintaining local HR compliance documentation
Requirements :
•Must be fluent in English and Mandarin
•IT literate, proficiency with MS Office required (Word, Excel, PowerPoint, Outlook, Teams and Zoom).
•Exceptional organisational and multitasking skills
•Strong communicator with the ability to build solid professional relationships with stakeholders of all levels
•Ability to identify issues and proactively come up with solutions
•Strong multicultural awareness and willing to be part of an international team
Nice to have :
•Familiarity with China's labour law basics and Shanghai-specific practices
•Experience with payroll, social insurance, or benefits coordination
•Experience supporting cross-border teams
•Experience working with government platforms