Are my procurement savings hitting the bottom line?
The lack of effective systems to record and track procurement cost reductions has long been a source of frustration for private equity owners. One answer is to invest in a technology platform capable of monitoring standalone and portfolio wide performance, says Declan Feeney of global procurement consultancy Efficio.
Where have my savings gone?
Why has this happened?
Why are procurement savings so hard to track?
- Simplicity: Ease of use – a simple, flexible user interface allows updates on savings, progress and actions to be entered, while reports and updates are easy to understand.
- Flexibility: Savings can be tracked over the full procurement pipeline; they can also be aggregated to allow focus on different categories or business units.
- Timeliness: Status reporting provides up-to-date snapshots on progress. Risks can be flagged and mitigations identified early on.
- Scalability: Option to use on a single initiative or across multiple projects – for example, private equity groups can track savings delivery across their entire portfolio.
Perhaps the most important benefit of a procurement platform is the visibility it provides. For the first time, CEOs, CFOs and private equity owners have full and centralized visibility of procurement initiatives throughout their lifecycle – a single source of truth, all accessed from one place.
This gives CFOs and private equity owners proof of the value that the procurement strategy is delivering and evidence that savings targets are being achieved. In turn, it provides them with the confidence to take the savings out of budgets – a key step in ensuring they reach the bottom line.
From a management perspective, this allows risks to be identified early on. For example, lack of compliance within the business may be putting savings targets at risk. If left unchecked, this will continue to erode savings. But with early warning, actions can be taken to address the problem and ensure that savings can be sustained in the long term. It also allows senior management to see, at a glance, which initiatives will deliver the most value so that they can prioritize resources accordingly. Importantly, this drives better engagement with business stakeholders. With improved visibility of results, stakeholders can better understand the impact a procurement initiative will have and their role in it, which further helps to ensure savings are achieved.
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The potential for procurement to add real strategic and bottom-line value to businesses is increasingly understood. But the ability to realize that potential has often been hampered by the lack of effective tools to ensure the benefits flow through to EBITDA.
That barrier has been removed with the development of procurement tracking platforms, which have been successfully deployed in businesses over a range of industries and sectors. They are transforming the ability of those businesses to track and manage key procurement initiatives and converting planned procurement savings into bottom-line benefits.
Case study: Tasting success at MEC3
After Charterhouse Capital’s 2016 acquisition of MEC3, a global manufacturer of ingredients for artisanal gelato, MEC3 moved to increase its strategic position by acquiring two complementary businesses. These acquisitions provided the opportunity to create efficiencies and free up cash, with procurement being a key focus. As MEC3’s existing procurement team was small and had a largely non-strategic focus, Charterhouse engaged Efficio to help.
Efficio identified significant opportunities for cost reductions and rolled out a series of strategic sourcing initiatives to transform MEC3’s approach to procurement.
To accurately measure the resulting savings and to enable MEC3 and Charterhouse to quantify the return on their investment in the procurement transformation program, Efficio implemented a new measurement approach and savings tracking tools. The savings on spend were outstanding.
This article originally appeared in the PEI Operational Excellence Special 2018 published by PEI in October 2018